This contains a list that the custodian can carefully control that includes the following 5 pieces of information.<\/p>\n\n\n\n

1.The amount to be invoiced<\/p>\n\n\n\n

2.The cask fill ID of the invoice (CFID think of it as a purchase order number)<\/p>\n\n\n\n

3.The person that should be sent that invoice and what their address is (this can be different from the primary cask owner)<\/p>\n\n\n\n

4.Details of the cask fill that can be placed on the invoice such as how many litres the bulk is likely to be \/ the previous cask type and the CFID reference. It does not contain the date of fill because there may be times when a cask is invoiced before the date of fill leading to potential mismatch of the invoice and the cask fill.<\/p>\n\n\n\n

5.Email address of person being invoiced should the distillery wish to send an invoice by email.<\/p>\n\n\n\n

Here is an example of a list of casks that need to be invoiced – you will note that there is no add or delete button.<\/p>\n\n\n\n

<\/figure>\n\n\n\n

How do you get a new cask into this list…?????<\/p>\n\n\n\n

Go to the prefill button<\/p>\n\n\n\n

<\/figure>\n\n\n\n

Next pick the Prefill that you want to queue for invoicing this will be anything which has 0 in red on the left hand side<\/p>\n\n\n\n

<\/figure>\n\n\n\n

an example of a cask that has not yet been queued for invoicing (see the white zero highlighted in red.<\/p>\n\n\n\n

<\/figure>\n\n\n\n

before queuing for invoicing the money columns will look something like this<\/p>\n\n\n\n

<\/figure>\n\n\n\n

Lets invoice a person called Ronald Reagan for this cask.. (anyone in the CRM can be invoiced)<\/p>\n\n\n\n

<\/figure>\n\n\n\n

Hit ADD NEW in the Transactions Cask sub tab and fill out the details – here as an example.<\/p>\n\n\n\n

<\/figure>\n\n\n\n

Now hit save<\/p>\n\n\n\n

Here you see that Ronald Reagan is down for paying for cask with CFID 6551 – The cask numbers turns to 1.<\/p>\n\n\n\n

<\/figure>\n\n\n\n

But 2b invoiced \u00a3 still shows \u00a35,500 this is because it hasn’t been invoiced yet<\/p>\n\n\n\n

<\/figure>\n\n\n\n

If we now go to Invoices (2b Raised) we see that Ronald has been added to this list.<\/p>\n\n\n\n

<\/figure>\n\n\n\n

<\/figure>\n\n\n\n

To remove this from this list simply edit this record and put an invoice no in – please also put the correct invoice date in as good practice.<\/p>\n\n\n\n

When we place an invoice number against this 2 things will happen<\/p>\n\n\n\n

1. It will disappear from Invoices (2b Raised) list<\/li>
2. In prefill list the amount will transfer from the column 2b invoiced to INR similar to the following. (INR<\/strong><\/em> stands for I<\/strong>nvoices N<\/strong>ot R<\/strong>eceived)<\/li><\/ol>\n\n\n\n

   <\/figure>\n\n\n\n

   The invoice can now be seen in Invoice List which is more accurately described as the list of all transactions that do NOT<\/strong> have a value in the field Bank Received Date<\/em><\/strong> . Editing the record and placing a date in will remove it from this list (it can still be searched for and read in the Transactions ALL list)<\/p>\n\n\n\n

   <\/figure>\n\n\n\n