The following button takes the user to a list that is designed to allow the cask custodian to carefully control when invoices are raised and who the invoices will be sent to.
This contains a list that the custodian can carefully control that includes the following 5 pieces of information.
1.The amount to be invoiced
2.The cask fill ID of the invoice (CFID think of it as a purchase order number)
3.The person that should be sent that invoice and what their address is (this can be different from the primary cask owner)
4.Details of the cask fill that can be placed on the invoice such as how many litres the bulk is likely to be / the previous cask type and the CFID reference. It does not contain the date of fill because there may be times when a cask is invoiced before the date of fill leading to potential mismatch of the invoice and the cask fill.
5.Email address of person being invoiced should the distillery wish to send an invoice by email.
Here is an example of a list of casks that need to be invoiced – you will note that there is no add or delete button.
How do you get a new cask into this list…?????
Go to the prefill button
Next pick the Prefill that you want to queue for invoicing this will be anything which has 0 in red on the left hand side
an example of a cask that has not yet been queued for invoicing (see the white zero highlighted in red.
before queuing for invoicing the money columns will look something like this
Lets invoice a person called Ronald Reagan for this cask.. (anyone in the CRM can be invoiced)
Hit ADD NEW in the Transactions Cask sub tab and fill out the details – here as an example.
Now hit save
Here you see that Ronald Reagan is down for paying for cask with CFID 6551 – The cask numbers turns to 1.
But 2b invoiced £ still shows £5,500 this is because it hasn’t been invoiced yet
If we now go to Invoices (2b Raised) we see that Ronald has been added to this list.
To remove this from this list simply edit this record and put an invoice no in – please also put the correct invoice date in as good practice.
When we place an invoice number against this 2 things will happen
- It will disappear from Invoices (2b Raised) list
- In prefill list the amount will transfer from the column 2b invoiced to INR similar to the following. (INR stands for Invoices Not Received)
The invoice can now be seen in Invoice List which is more accurately described as the list of all transactions that do NOT have a value in the field Bank Received Date . Editing the record and placing a date in 
will remove it from this list (it can still be searched for and read in the Transactions ALL list)
Note adding a value to Bank Received date if it is for a transaction that matches the value of the sale price will reduce the Bal Out £ column to zero
Here is an example
